📤 Export Settings Guide - CSA-in-a-Box Presentations¶

File → Export → Create PDF/XPS Document

Settings:
- Optimize for: Standard (publishing online and printing)
- Options:
  ✅ All slides (or specify range)
  ✅ Publish what: Slides
  ✅ Include hidden slides (if needed)
  ✅ Create handouts (optional)
  ✅ Frame slides (for clean borders)

File → Save As → PDF

PDF Options button:
✅ ISO 19005-1 compliant (PDF/A)
✅ Document structure tags for accessibility
✅ Bitmap text when fonts may not be embedded

Document Properties:
- Title: [Presentation Title]
- Author: [Your Name]
- Subject: [Brief Description]
- Keywords: Azure, Synapse, Analytics, CSA

Design → Slide Size → Custom Slide Size
Width: 8.5" | Height: 11" (Letter)

Insert → Header & Footer → Notes and Handouts:
- Date
- Header: [Company Name - Confidential]
- Page number
- Footer: [Presentation Title]

File → Export → Create a Video

Quality Options:
1. Ultra HD (4K): 3840×2160
   - Use: Professional production, archives
   - File size: Very large (500MB-2GB)

2. Full HD (1080p): 1920×1080 ✅ RECOMMENDED
   - Use: Standard presentations, web
   - File size: Moderate (100-500MB)

3. HD (720p): 1280×720
   - Use: Limited bandwidth, older devices
   - File size: Small (50-200MB)

Timing Options:
- Don't Use Recorded Timings (manual advance)
- Use Recorded Timings and Narrations
- Seconds spent on each slide: 5.00 (customize)

Slide Show → Record Slide Show

Options:
✅ Slide and animation timings
✅ Narrations, ink, and laser pointer
⬜ Camera (unless face-to-screen required)

Recording Tips:
- Use quality microphone
- Quiet environment
- Natural speaking pace (120-150 WPM)
- Pause between slides
- Re-record individual slides if needed

File → Save As

Save as type: PNG Portable Network Graphics (*.png)
Or: JPEG File Interchange Format (*.jpg)

Dialog: "Every Slide or Just This One?"
- Every Slide: Creates folder with all slides
- Just This One: Saves current slide only

Resolution: Determined by slide size
Standard: 960×540 for 16:9 at 96 DPI

File → Export → Change File Type

Image File Types:
- PNG: Best quality, transparency, larger files
- JPEG: Smaller files, no transparency, slight quality loss
- TIFF: Lossless, very large files
- GIF: Limited colors, animations, legacy

After selecting type: Save → Every Slide

HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\PowerPoint\Options

Create DWORD value:
Name: ExportBitmapResolution
Value data: [DPI value]

DPI Values:
50: 500×281 (low quality)
96: 960×540 (screen quality - default)
150: 1500×844 (standard print)
220: 2200×1238 (high quality print)
300: 3000×1688 (professional print)

Preferences → Advanced → Image Size and Quality

Set maximum resolution:
- High fidelity: Maintain original
- Default: 220 PPI
- Email: 96 PPI

File → Package Presentation for CD

Options:
- Name CD: [Project Name]
- Files to include:
  ✅ Linked files (fonts, images, videos)
  ✅ Embedded TrueType fonts
  ✅ Create autorun for CD
  ⬜ Inspect for private information

Output:
- Folder: [Presentation Name]
  - PowerPoint file
  - PresentationPackage folder
    - All linked files
    - Fonts
    - ppview.exe (optional viewer)

File → Share → Post to SharePoint

Benefits:
- Version history
- Simultaneous editing
- Browser viewing (Office Online)
- No local installation required
- Automatic updates

Limitations:
- Some animations may not work
- Custom fonts require fallback
- Complex macros unsupported

1. Remove animations and transitions
2. Increase font sizes (28pt minimum body text)
3. Simplify complex slides
4. Export as PDF (Standard quality)
5. Verify file size < 100MB
6. Test upload and preview

File → Save As

Save as type: ODP Presentation (*.odp)

Compatibility Notes:
- Supported by LibreOffice, OpenOffice
- Some PowerPoint features may not translate
- Test thoroughly after export
- Fonts may require substitution
- Animations simplified or removed

File → Info → Protect Presentation

Options:
1. Mark as Final
   - Read-only recommendation
   - Can be disabled by recipient
   - Use: Discourage casual editing

2. Encrypt with Password
   - Requires password to open
   - Secure encryption (AES-256)
   - Use: Confidential content

3. Restrict Editing
   - Allow only comments
   - Prevent changes to structure
   - Use: Review process

4. Add Digital Signature
   - Verify author identity
   - Detect modifications
   - Use: Official documents

File → Info → Check for Issues → Inspect Document

Remove:
✅ Comments and annotations
✅ Document properties and personal information
✅ Custom XML data
✅ Headers and footers (review carefully)
✅ Hidden slides
✅ Invisible on-slide content
✅ Off-slide content
✅ Presentation notes

Keep:
⬜ Embedded documents
⬜ Macros (if needed)

Select image → Picture Format → Compress Pictures

Options:
✅ Apply only to this picture (or all)
✅ Delete cropped areas of pictures

Target output:
- Email (96 PPI): Web sharing
- Print (220 PPI): Standard documents
- Use document resolution (default)
- Do not compress: Maintain original

Compression saves 20-80% file size

File → Info → Media Size and Performance

Options:
1. Full HD (1080p): Highest quality
2. HD (720p): Good quality, smaller
3. Standard (480p): Compatibility

Result:
- Reduces file size significantly
- Maintains acceptable quality
- Embeds optimized version
- Original quality recoverable

File → Save As

PowerPoint Presentation (*.pptx): Office 2007+
PowerPoint 97-2003 Presentation (*.ppt): Legacy

Compatibility Mode:
- Some features disabled
- Reduced file size
- Better compatibility
- Test on target system

File → Info → Check for Issues → Check Compatibility

Reviews:
- Unsupported features for older versions
- Elements that will be modified
- Functionality that will be lost
- Recommendations for fixes